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Payroll Specialist

Northwest Side Indianapolis
Direct Hire
That’s Good HR is proud to be:  Winner of Best of Staffing – Inavero 2017!

The position is responsible for managing the payroll process for all weekly and semi-monthly payrolls for Construction Companies utilizing the Viewpoint Vista payroll system to include managing the data entry process, auditing and finalizing the payrolls, submitting necessary reports and billing and maintaining the system for proper operation and efficiency.

To be effective in the role you must have effective problem solving skills, as well as the ability to identify and resolve problems in a timely manner by gathering and analyzing information.

Job Responsibilities

  • Coordinates duties of payroll data entry clerk to ensure timely and accurate entry of timekeeping information
  • Audits payroll entries for discrepancies and errors
  • Processes each payroll and submits vendor files for processing and payment
  • Develop, document and revise the payroll process for improved efficiency and accountability
  • Research and resolve escalated pay issues for managers and employees
  • Gather sub-contractor information to ensure accurate reporting of data
  • Maintain compliance for reporting to limit liability and risk to the organization
  • Set up codes in Vista to ensure certified payrolls are processes within appropriate guidelines.

Coordinates payroll aspects of union contracts

  • Responsible for the process of all union billing applicable Construction companies
  • Maintain union rates in payroll system including pay rates and class changes
  • Run reporting monthly to ensure compliance and appropriate analysis

Maintains the payroll system

  • Maintain system settings for payroll calculations, new pay codes, deductions and liabilities
  • Collaborate with Project Control to update projects in system
  • Run ad-hoc reporting to audit system for data integrity
  • Work with project teams to increase efficiency and implement software modules (i.e.Mobile Field Manager) to reduce manual transactions

Maintain payroll and accounting compliance

  • Prepare quarterly tax reporting
  • Assist with annual reconciliation and W2 preparation
  • Perform system audit after updates for proper tax rates
  • Verify system changes such as benefit and union rates

Other duties as assigned to streamline the payroll process and build necessary relationships with project control, human resources and accounting

Requirements

  • 4+ years payroll experience
  • High school diploma or equivalent
  • Viewpoint Vista REQUIRED
  • Microsoft Excel experience a plus
  • Strong aptitude and solid analytical skills
  • Must have demonstrated accuracy and thoroughness, with the ability to monitor your own work to ensure quality and apply feedback to improve performance
  • Must be skilled at prioritizing and planning work activities and use your time efficiently
  • Easily to adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events
  • High degree of confidentiality and discretion
That’s Good HR is Indianapolis’ proven staffing firm. We’ve placed talent right here for more than a decade! We know staffing and will find the right job for you. Maybe you’re looking for an opportunity to check out a work environment before you commit to full time, or maybe you’re looking for flexibility in your work – our goal is to bring you opportunities that fit your needs as well as the needs of our clients. We set you up to succeed! First, we’ll screen you to make which positions you’re best suited for; then, we’ll tell you everything you need to know about each opportunity. We’ll help with career tips, resume writing, and even interview prep. Above all, we’ll communicate immediately and honestly.

Whether you’re looking for temporary, part time employment, or full time, direct-hire positions, the team at That’s Good HR works to connect the right people to the right positions at the right time. A recognized leader in staffing solutions, That’s Good HR leverages years of industry expertise and an uncompromising commitment to excellence in our greater Indianapolis market.If you’re looking for a place to build your skills while you build a career with an organization that truly appreciates your talent, we look forward to hearing from you!

Human Resources * HR * Payroll * Accounting

That’s Good HR

Winner of Best of Staffing – Inavero (2017)

Named to the Inc. 500 list of Fastest Growing Companies (2005)

Member of the American Staffing Association for over 20 years

Apply today!

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