You’re on your way.

Time to jump start your career.

Executive Administrative Specialist

Indianapolis (downtown)
Direct Hire
$50,000 - $55,000
See All Jobs

That’s Good HR is hiring!

Downtown Indianapolis Client seeking an Administrative Specialist for Direct Hire.

Position: Administrative Support Specialist Purpose of Position:

Assists the Executive Assistant to the President/CEO with various administrative matters, such as preparing reports and meeting materials, general executive office functions, premium inventory, event planning and support, large mailings, and special projects. Requires the ability to perform work either collaboratively or independently. The incumbent provides the highest quality of service to every client, employee and vendor.

Essential Functions:

  • Assists with preparation of electronic and other meeting materials for Board of Directors and committees, as directed; may include creating/running reports using core system, Excel, Adobe Pro and other technological tools
  • Assists with mailings, including but not limited to employee anniversary cards, proxy and shareholder mailings
  • Assists with planning and preparation for various client events; expected to assist during events, which includes occasional evening and/or weekend work
  • Assists with re registration of company stock, following established procedures
  • Assists with maintenance of premium and apparel inventory: stocks, organizes and distributes Bank premium and apparel items consistent with internal guidelines; maintains monthly spreadsheet reflecting supplies distributed to departments/employees
  • Assists with ordering, stocking, organizing and distributing various printed items, including but not limited to letterhead and marketing materials
  • Provides primary document imaging support for company stock transactions as well as Board of Directors and & Committees
  • Assists with Team building Committee, taking notes at meetings and assisting with event planning; may also assist with preparations for staff meetings
  • Processes payments for premium and apparel items as well as events; assists with management of payment portal
  • Orders supplies as needed, including but not limited to client birthday cards and general office supplies
  • Performs general office functions, as required or directed; provides critical back-up for the Executive Assistant

Requirements:

  • High School Diploma required; applicable college-level coursework or equivalent work experience preferred
  • Minimum of five years of experience in a multifaceted administrative function or similar customer service role in a professional environment; previous experience coordinating and supporting large events is a definite plus
  • Prior banking experience preferred
  • High level of computer proficiency; strong working knowledge of Microsoft Office products and similar applications, including intermediate or advanced skill with Excel
  • Demonstrated ability to organize work and prioritize tasks
  • Proven written and verbal communication skills; strong emphasis placed on responsiveness and customer service
  • Excellent interpersonal skills, exhibiting a high degree of professionalism
  • Proven ability to interact with a wide spectrum of personalities and styles
  • Very high degree of accuracy and attention to detail
  • Proven initiative and ability to anticipate needs
  • Dependable, with the proven ability to work independently, multi-task and work under deadline pressures
  • Proven ability to handle high volumes of confidential information appropriately

Named Best Places to Work, Small Business (2018)
Winner of Best of Staffing – Inavero (2017)
Named to the Inc. 500 list of Fastest Growing Companies (2005)
Member of the American Staffing Association for over 20 years

Executive Administrative Assistant * Support Specialist * Client Relations * Stakeholder

 

Apply Now
  • Drop files here or
    Accepted file types: pdf, doc, docx, rtf, txt.
    • This field is for validation purposes and should be left unchanged.